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RBusby's avatar
RBusby
Contributor 3
1 month ago

How Do Lawn Care Companies Land Their First HOA and Commercial Contracts?

A little context - We're a young company, just started this spring, with 2 full time guys and about 55 recurring lawns each week that we mow. We also do mulching/clean-ups on top of this.

I'm looking to get some HOAs and smaller commercial accounts lined up for next year. (we would lso like to offer snow removal and salting as a part of this, really anything to keep us busy). 

My question to you all:

Where do I start?

How do I find property managers / HOAs / Commercial owners that I should bid to?

What do I need when I go into these conversations? 

3 Replies

  • Where to start: As you grow your residential business, commercial leads will start sniffing around for you too. We’ve been at it for 10 years, and the commercial work has steadily grown. Commercial usually has better profit margins, easier work (on account of larger open lawns) and less nitpicky feedback. But they also typically have more litter, slower or no response for issues, longer payment cycles and less loyalty to your brand. When our business was smaller I thought I wanted 150 commercial contracts next season, but that was naive. You have to have bigger and better equipment, and redundant equipment when that fails, and very well trained staff. Best to grow into that over time. 

    How to get them: You can start by searching property management companies in your area and introducing yourself to them. Could be just an email or delivering a box of baked goods on Monday morning. That simple act won’t make them call you, but the more they hear your name over 12-24 months, the more likely you are to be remembered when they have to go out to get 3 quotes. There’s probably 5-6 other indirect strategies that will do this too. 

    What do you need? Thick skin, excellent insurance, and a practiced routine for getting questions answered by property managers or hoa presidents that are surprisingly bad at answering questions. I think following that, having a bulletproof service agreement that you know inside and out is very helpful. 

     

  • Congratulations on the growth you’ve already achieved! Reaching 55 recurring lawns in your first season is a solid foundation.

    I’m in a similar position where my long-term goal is to earn HOA and commercial contracts, so I’m following this discussion closely. My focus right now is building strong systems—consistent communication, reliable scheduling, quality work, and earning customer trust—so I’m prepared when those larger opportunities come.

    For those who have landed HOA or commercial contracts, what made the biggest difference? Was it networking with property managers, responding to RFPs, building relationships with realtors, joining local business organizations, or simply getting referrals from existing clients?

    I appreciate everyone willing to share their experiences. Discussions like this help newer companies like mine build the right foundation from the start.

  • Hi yall, Truly your work will be what gets you in the door to grow in all directions. Those residential yards are more than someone’s home, they too have jobs and so do their neighbors, So showing up, doing exceptional quality work and great communication, will open so many doors, your business name and logo on trucks is huge part of that and good ole cold calling and boots to the ground. In my experience word of mouth is everything in this business. Best of luck to you all!