Running a business isn’t just about doing the work — it’s about knowing your numbers. I’ve been working on refining my pricing strategies, making sure my profit margins are healthy, and figuring out when it’s time to hire a financial expert to help.
How do you guys manage your finances? Do you have someone helping with taxes or strategy, or are you handling it all yourself?”*
Fractional CFO , then moved this to an in-house position / office manager
I’m currently handling most of the finances myself but I’m looking into bringing on some help, especially for taxes and financial strategy. I’d love to learn more about how a Fractional CFO or an office manager could support my business. Do you have any recommendations on how to get started or find the right person?
Appreciate you bringing this up and I’ve been there.
I was handling everything myself for a long time: Jobber inputs, payroll, quarterly taxes, reconciling expenses, the whole thing. At first, it saved me money. But over time, it started costing me more, in missed details, stress, and lost focus on the field and growth.
We looked at both a Fractional CFO and an in-house hire.
Fractional CFOs were quoting us between $2,000–$3,500/month, depending on how deep we wanted them involved (cash flow planning, tax strategy, forecasting).
It’s great if you’re doing over $1M+ rev and want someone guiding financial decisions from a strategic level.
We decided instead to hire an in-house office manager someone full-time, salaried, with a strong admin and finance background. We pay around $55K/year + benefits, which comes out to less than $5K/month. She handles everything:
Job costing and invoice tracking
Payroll and onboarding
Submitting permits, inspections
Overseeing budget reports and QuickBooks
She’s not a CPA, but she’s sharp and organized. I still work with a tax accountant for compliance, but now I don’t live in my inbox or get behind on operations. That hire freed me up to focus on leadership, sales, and system-building — where my time is best spent.
If you’re not ready for full-time, you can start part-time we looked at a few people willing to do 15–20 hours/week at $20-35/hour, depending on experience and know what to look out for.
My advice:
Don’t rush into hiring until you’re clear on what problem you’re solving.
For me, it wasn’t just “finances”, it was missed follow-ups, reactive paperwork, and zero bandwidth for growth. The Admin side of things that I couldn't do with jobber.
