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mioh's avatar
mioh
Contributor 2
6 months ago

Quote Disclaimers - General Contracting

What kind of disclaimers, contract language do you include in every quote you send? We are a general contractor so the disclaimers can be vague-ish compared to a roofing company, etc.

I just had a situation where I needed to add a dust control disclaimer. I asked ChatGPT for 5 disclaimers and it was super helpful but I'm curious what you always list on your quotes.

For reference, this is what ChatGPT recommended:

Here are five contract disclaimers for a general contracting business:

  1. Unforeseen Conditions:
    While we strive to accurately assess all project details during the planning phase, unforeseen conditions (such as hidden structural damage, hazardous materials, or utility conflicts) may arise during the project. These conditions could impact the scope, timeline, or cost of the project and will be addressed through a change order.
  2. Material Delays:
    [Your Company Name] is not responsible for delays caused by the unavailability of materials, supplier shortages, or other supply chain issues beyond our control. Any resulting delays may affect the project timeline, and adjustments will be communicated as promptly as possible.
  3. Owner-Provided Information:
    [Your Company Name] relies on the accuracy of information, plans, and documentation provided by the client or their representatives. Errors, omissions, or inaccuracies in this information may result in additional costs or delays, which are the responsibility of the client.
  4. Third-Party Contractors:
    In instances where the client employs third-party contractors or suppliers not under our direct control, [Your Company Name] assumes no liability for their performance, workmanship, or delays. Coordination with these third parties may impact the overall project schedule or quality.
  5. Environmental Factors:
    [Your Company Name] is not responsible for delays, damage, or additional costs caused by weather, natural disasters, or other environmental factors beyond our control. Any necessary adjustments to the project scope or timeline due to such events will be documented and discussed with the client.

Each disclaimer ensures clarity in client expectations and protects your business from potential disputes.

client communications
general contracting
quoting

3 Replies

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  • ryaantuttle's avatar
    ryaantuttle
    Jobber Ambassador
    6 months ago

    This is always a fun topic and one of the most serious, if you ask me.

    This is where you want to consult a lawyer once you've outlined your contract/proposal agreement. Each state is different and the laws are not always applicable.
    Writing up these proposals is a way you can protect yourself, team , family and business. So, looking for and building a relationship with a lawyer is critical. And, there's all types of lawyers, too.


    We have 1 for litigation, 1 for corporate and 1 for trademarks. It's an entire team that communicates with our CPS, too, so our **bleep** ARE COVERED! I see too many contractors working their **bleep** off, only to argue about getting paid , change orders or having to do work they NEVER agreed, too. 

    We have an entire folder of FREE Forms, Template and contacts for downloads in our mentoring business group for contractors. You can find it here, along with a FREE booklist. 

    https://www.skool.com/home-masters-mentoring/about


    • NateHardy's avatar
      NateHardy
      Contributor 2
      6 months ago

      In addition, I always add a “Rock” clause. With new builds you never know what you may run into with excavation. Putting in utilities etc… In northern Arizona Malapai can be the bane of any excavators existence.

  • JanineChambers's avatar
    JanineChambers
    Contributor 4
    6 months ago

    If you are a contractor I’m assuming you work on large projects, hopefully you have an external document that your customers sign prior to work starting.  I typically add a service in Jobbers products and services that references the external document and/or general terms of service hosted on the company website.  

    If you are still building your formal contract document I would reference one that you have signed when hired by another contractor in your area/field.  If it is a large company they have likely paid attorneys to review and fine tune the verbiage to legally protect them.  

    yours may not need to be as in depth but you can change the wording to what you do and offer.