Forum Discussion

brandym's avatar
brandym
Contributor 2
2 months ago

System to handle subcontractors payments

Hi I’m trying to implement a solution to paying our subcontractors as efficiently as possible. We send out their contracts for signatures and get them on the schedule. We pay each of them 3 draws. The first is on the day they start the second is the day everything is installed (when all the tile have been installed or all the drywall is up and mudded) and the final payment is when it’s completed and inspected for approval. I’m manually uploading  the signed contracts, pictures and payment expenses into jobber which takes a lot of time that could be utilized in other areas of growing our company.
Currently they are sending pictures through texts and asking for payments which has become a nightmare to keep up with. 
Im looking for a solution to streamline the process for the subs and for us while being user friendly and easy to navigate for someone that may not be familiar with tech. Does anyone have any ideas?

as an add on I would love to incorporate a bonus structure for incentive to complete jobs accurately and in a timely manner

bonus and retention programs
construction
general contracting
operating procedures
reporting & business insights
salaries
subcontracting
  • ryaantuttle's avatar
    ryaantuttle
    Jobber Ambassador
    28 days ago

    Set up an onboarding system for ALL of your subs and have a document that explains how and when they get paid. Make sure they sign it when after reading, so they can "officially" be part of your team.
    You can make a form via Jobber or use Jotform which has been instrumental for us and can be hooked up to Jobber via a Zap.

  • judithvirag's avatar
    judithvirag
    Contributor 4
    28 days ago

    Have you thought about integrating Jobber with Company Cam? This way you could track the pictures easier. 

  • jade's avatar
    jade
    Jobber Support Team
    28 days ago

    Hey Brandy, thanks for the question. I suggest adding a transferable custom field with the subcontractors' names on either the quote or job level so the information shows up in the reports. If you need help setting this up, please contact our Success Team! 

    I also agree that the suggestions from our community members Ryaan and Judith might be helpful for you!